My Workflow for Capturing Memorable Event Stories

Photographing events is more than just snapping pictures it’s about telling a story. Over the years, I’ve developed a workflow that helps me capture the vibe of each event while overcoming challenges on the field. Here’s a peek into my process, from preparation to post-editing.

Planning the "Attack"
Before heading to any event, I like to prepare thoroughly. This starts with researching the venue and having a detailed conversation with the client. I ask about:

• Arrival time
• Types of photos needed (e.g., candid, portraits, or product shots)
• Key individuals I should focus on photographing

This information helps me decide on the equipment I’ll need. My go-to gear includes the Sony A6600 LCE paired with an 18-105mm f/4 lens, which offers great flexibility for different shots.
On-Site WorkflowOn the day of the event, I make sure to arrive early. This gives me time to get a feel for the venue and capture product or merchandise shots before guests arrive. As the event picks up, I shift to candid and portrait photography. When photographing guests, I always ask politely if they’d like their photo taken—it’s a great way to make them feel comfortable.

Two challenges I often face during events are:

1. Photographing in Crowds
   Capturing individuals in large gatherings can be tricky. To tackle this, I use my zoom lens to photograph people from a distance, which helps me capture authentic, unposed moments.
2. Low-Light Conditions
   Poor lighting is the biggest hurdle, but I have a few tricks:
   • Utilizing light sources: I direct subjects to stand near available light.
   • Adjusting camera settings: Lowering the aperture and increasing the shutter speed ensures proper exposure.
   • Using an external flash: With a flash dome and reflector, I soften the light to maintain a natural look.

Post-Event Editing
Once the event wraps up, the real work begins. I immediately start culling the photos using FastStone Image Viewer to select the best shots that tell the story of the event. Then, I apply a custom preset I’ve created for initial edits, followed by fine-tuning each photo to enhance details and textures.
By the next day, the photos are ready to be delivered—capturing not just the visuals but the energy and emotion of the event.

Conclusion
Every event is unique, and my ultimate goal is to capture a wonderful story filled with joy and happiness. I aim to document moments that clients can cherish forever. However, my journey as a photographer doesn’t stop here. I’m always looking to improve my workflow by studying the work of other event photographers and practicing daily. Photography is an ever-evolving art, and I’m committed to growing with it, one event at a time.